Privacy Policy

Last updated: Wed 10 December 2025

Rotterdam Netball Club (RNC) is committed to protecting your personal data. This Privacy Policy explains what information we collect, why we collect it, and how we process and protect it, in accordance with the General Data Protection Regulation (GDPR).

1. Who We Are

Rotterdam Netball Club (RNC)
Website: https://rotterdamnetballclub.nl
Email: rotterdamnetballclub@gmail.com
RNC is a non-profit sports club based in Rotterdam, the Netherlands. The Rotterdam Netball Club Association, registered with the Dutch Chamber of Commerce (KvK) under number 98215248, is located at Leeuwerikstraat 37 in Groot-Ammers (postal code 2964 CA).

2. Personal Data We Collect

We only collect personal data that is necessary for club administration, communication, safety, and participation in netball activities.

Data we may collect:

Full name
Date of birth (18+ club requirement)
Email address
Phone number
Nationality (optional)
Emergency contact name and phone number
Medical information voluntarily provided (e.g., allergies, injuries)
Photos and videos taken during training sessions or events
Payment or membership fee information (if applicable)

3. How We Use Your Personal Data

We use your information for:

Club administration & communication
- Registering you as a member or trial participant
- Sending updates regarding training, matches, events, and club news
- Contacting emergency contacts in case of incidents
Sports organisation & competition
- Registering members with Netball Netherlands or other sport associations
- Team organisation and competition management
Website, promotion & social media
- Using photos/videos for promotional purposes (only with your consent)
Financial administration
- Processing membership fees, competition fees, or reimbursements

4. Legal Basis for Processing (GDPR)

We process personal data based on:

Consent (trial registration, contact forms, photos)
Contract (membership agreement)
Legitimate interest (club communication, safety, team management)
Legal obligation (financial administration)

5. Data Retention

We do not store personal data longer than necessary:

Membership data: up to 2 years after membership ends
Financial data: 7 years (Dutch tax law)
Photos/videos: until consent is withdrawn

You may request deletion at any time (see section 8).

6. Sharing of Data

We only share personal data when necessary, such as with:

Netball Netherlands (competition registration)
Payment processors or banks
Government authorities when legally required

We never sell personal data.

7. Data Security

We use appropriate technical and organisational measures to protect your data, including:

Secure digital storage and restricted access
Encrypted systems where applicable
Strong password and access protocols

8. Your Rights (GDPR)

You have the right to:

Access your personal data
Correct inaccurate information
Request deletion (“right to be forgotten”)
Withdraw consent at any time
Object to processing

Request data portability

9. Minors

RNC is an 18+ club if a minor is part of the membership then a parent and guardian must give consent for the participation of the member.

We do not intentionally collect data from minors.

10. Cookies

Our website uses only functional and anonymous analytical cookies.
We do not track individual users or use advertising cookies.

11. Changes to This Policy

We may update this Privacy Policy when necessary. The latest version will always be available on our website.